How to Write a Recommendation Letter For your Employees

Published on 02/18/2020

The day finally came when your loyal and hardworking employee is looking for a new challenge. They have applied for a new job and could well ask you for a letter of recommendation. Employees often ask for such a letter; and if you agree to write it, you should ensure it is personalized for both the candidate and the position offered.

But before we begin, think carefully before you agree. Ensure you only agree to write it if you can offer a positive letter of recommendation. Rather decline the request than submit something that’s less than a strong endorsement of the person’s suitability for the position. If the employee was a poor worker, you are not obliged to provide a reference letter. If they were great, they surely deserve a matching letter of reference.

How To Write A Recommendation Letter For Your Employees

How To Write A Recommendation Letter For Your Employees

Helping your Ex-employee Find a New Job

For job applicants, a reference letter can make a world of difference in securing a new position. Job applicants can use this information to know what to expect when an employer provides a written reference letter for you. Below is some advice on how to write a reference letter.

Recommendation Letter and Structure

Look at the job description and focus there first

Ask the employee for a copy of the job description, and brainstorm ways that you think the former employee would be a good fit for the responsibilities involved in the position. If you are writing a general recommendation letter you can get the details about the type of position or industry they are targeting. You can tailor your letter to mention relevant experience and can highlight skills that would enhance their suitability for their desired market.

Be Positive

The introduction and conclusions of your letter are great places for adding helpful phrases like “Ï would hire her again”; “Í recommends this person” or “They are an asset”. These powerful positive statements will help the candidate stand out.

Gather Some Information About The Former Employee

Ask for the candidate’s updated CV so you can refer to their specific work experience. A CV is also a good way to refresh your memory about their background and experience. You can also refer to their LinkedIn profile and also ask the former employee if there are any points they would like to be highlighted.

Be Specific And Use Examples

Try to provide some useful insight in ways the person demonstrated their various skills and try to include specific examples from when they were in your employ. It would be even better if you could include numbers to quantify.

Include All Your Contact Information

The employer should be able to get hold of you if they have further questions regarding the candidate. It is best to include your email address, telephone number, cell phone number, and any other contacts.

Follow The Submission Guidelines

Ask the former employee exactly they need the letter submitted. You would need details especially about the format (for example, physical letter, PDF, email, etc.); as well as where and when to send it.